However, you need to configure several of these to make them work, such as by selecting folder names or your manager name. Watch this quick screencast tutorial to learn the basics of how to use folders in Outlook quickly: ... Rather it's a Personal folder that I added for this example. You can use categories to color code your messages. By default there are only 5 Quick Steps in Outlook 2010. Quick Steps allow you to automatically perform … 2. I even have a HOW TO article on making automatic rules in Outlook. Or, if you forward messages to your manager or peers, a one-click Quick Step can simplify the task. Note: The Quick Steps feature doesn’t exist in Outlook 2007. Category Quick Steps can be assigned to a Ctrl+Shift+number key. Learn Outlook's keyboard shortcuts. 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Quickstep's in Outlook is a feature that was added in Outlook in 2010 to help automate repetitive tasks you do with Email in Outlook. Share on Facebook Share on Twitter Share by e-mail. In this video you'll learn how to work with Quick Steps. Either open the message in the Reading pane or in a separate window. There might be some minor differences if you are using a newer version, but you should be just fine. Take advantage of Outlook’s Quick Steps. See screenshot: Note: You can change the name of quick step in the Name box if you need. Quick Steps is a new feature in Outlook 2010 that makes it easier to perform multiple tasks in one click. On the Quick Steps grouping click on the drop down arrow to find Manage Quick Steps. To Manager - Forwards a message the message to your manager. 3. There’s no link between these two ‘Quick’ Outlook features. If I select “@Budget” from the Quick Steps Gallery, any Emails I have selected will have these actions applied to them. Can the feature be added, or is there a workaround? Under the Home tab click Create New from the Quick Steps box. Step 4. It works like it sounds: It starts a reply email and deletes the original from your inbox. To do that you might move it to a folder called “Action”, mark it with a follow-up flag and set the category to “Urgent”. Select the one you would like to change and then Click the E dit button below the description. Say … Quick Steps apply multiple actions at the same time to email messages. It enables you to perform multiple actions to an email with just a click of a button. Last modified: May 23, 2018. Type in the Tooltip text… Use Quick Steps to Take Instant Action on New Email. See screenshot: 2. Newest Code Samples. Note: For Quick Steps that have a move/copy to folder action, you may need to reassign the folder in your Quick Step configuration in Outlook for it to work again. In the Edit Quick Step dialog box, select New Meeting in the Choose an Action drop-down list, then click Show Options. Reply to an Email Fast Using a Quick Reply Template in Outlook . Now the hidden options are expanded. Watch her quick tips videos here, and follow her on Twitter @legalofficeguru. Outlook comes pre-packaged with several default Quick Steps. That’s very useful because we don’t want to re-invent the wheel. Quick Steps, new in Outlook 2010, is a feature that applies multiple actions at once to an email message. When Quick Steps was introduced with Outlook 2010, Microsoft created a lot of fanfare. And even more is available, you can also: 1. The pre-installed Quick Steps only hint at the feature’s time-saving potential. Since you’re more apt to use email, I’ll use it for the instructions. Team E-mail - Forwards a message to all members of your team. Quick Steps are on the Home ribbon tab. In the example above, I move items to my budget folder, flag them for next week, and mark them as read. If you’re not comfortable with the “delete” step, right-click on Reply & Delete and choose Edit to either remove the Delete action or modify it to Move to Folder. It only takes a few steps to import contacts into Outlook. “Quick Steps” is a feature that was introduced in Microsoft Outlook 2010. Let’s jump in: Step-by-step. You can use categories to color code your messages. If you followed our previous tutorial, you may have even created your own. Outlook Quick Steps & Rules Page 1 of 8 Automate common or repetitive tasks with Quick Steps and manage email messages by using Rules. Microsoft Outlook 2010's Quick Steps allow you to save time on repetitive tasks in the application. You can add quick steps in Outlook so as to provide instructions of this software regarding email messages that you receive or send. If you followed our previous tutorial, you may have even created your own. Using Quick Parts or AutoText is a more flexible solution than using Quick Steps as it also support formatting such as fonts, colors, bulleted lists, etc… Other solutions are using “Insert as Text, Drafts, oft-files, AutoCorrect or even rules. Reply to an Email Fast Using a Quick Reply Template in Outlook . ‘Flag and Move’ does three things with one button click; Flags the message, moves it to another folder and marks the message as read. Select a message in the Inbox. To send a reply with a pre-defined Quick Step template: Select the message to which you want to reply. Steps for creating your own personal style and wardrobe strategy. Some document management systems allow you to drag-and-drop emails out of your inbox into another folder, which in turn will automatically upload and index the email according to parameters you configure. Communicating with some recipients isn’t as easy as opening up a new email, popping in an email address (careful with that AutoComplete!) 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